Congratulations! You own your own business. You are a dynamic, multitasking superhero. Ask yourself: are you as productive as you could be? According to Fox Business News, in 2013, small business owners wasted four billion hours each year on administrative tasks. Indeed in 2020, the era of ever-changing technology, someone has developed software that simplifies these otherwise time-consuming activities. I wanted to see what was out there. Whatever I found needed to lighten your load. I searched high and low. I even asked 40 local businesses in West Covina, California, what they use the most.
I wanted to find one that was easy to use and increased productivity by saving you time. Thus, freeing you, the business owner, to grow your business. I half expected it to be like searching for gold, or the holy grail. To my surprise, every business owner that I spoke to said the same thing: G Suite was their preferred SaaS for day to day administrative tasks. G Suite is a service product that is the ultimate one-stop shopping experience. It has all of Google’s productivity apps in one place. It was created to be a b2b SaaS, but it is also an invaluable tool for managing a large household. Its versatility ensures that you get the most for your money. While process.st is still my favorite for checklists, G Suite has quickly earned its place as my favorite everything else. Without further ado, here are the seven reasons why G Suite rocks:
According to Quickbooks, the number nine greatest time waster is looking for things you need. While you are looking for paperwork in your office or looking for files on your computer, you are not productive. Sometimes it’s not your fault. Sometimes SaaS platforms are just too complicated or time-consuming for the average user. Clearbridge mobile cites poor user experience as a top reason for app failure. This can be applied to anything. If a Saas is too challenging to use, even the most tech-savvy user will likely abandon it.
Whether you have a small business or a large, multibillion-dollar corporation, you have to meet your employees where they are in terms of their different skill sets. There are no guarantees that every employee you hire will be comfortable with computers. You can end up hiring an extremely tech-savvy college graduate. You could also end up hiring someone who is barely computer-literate. You need a Saas that is easy to use for people of all skill levels. Fortunately for us, Google understands this. As a result, G Suite’s User-friendly dashboard is Saas’s best feature.
Even though G Suite is straightforward to use, I wanted to check out the help options just in case. I did not like the lack of a live chat option. If you need help, you have to click the contact us link and wait for support to contact you. The community feature is helpful. When you click help and get past the FAQs, you have the option of connecting tothe community. Community boards are where people post issues that are not in the FAQ. In the unlikely event that you need technical support, the community boards offer a wealth of information. Everything you need is right at your fingertips and easy to understand. You will be able to jump right into the business of making money.
Business owners waste copious amounts of time every week, trying to create spreadsheets for essential business functions. Business owners spend more than 63 hours weekly on this, to be exact. 56 percent of business owners admit that they would be far more productive if they spent less time on paperwork like payroll and invoices. G Suite offers all the different templates that your business may need, and some you did not know you needed. This feature takes the guesswork out of your business’ paperwork. Have a presentation? No problem. There is a template for that. Newsletter, project proposal, meeting notes? There is a template for that too.
Checking your work email is the easiest way to let your day get away from you. All the ads, spam, and cat videos can drop you into a rabbit hole of distraction. Unfortunately, email is a necessary evil. With Drives and Docs, you have fewer reasons to get lost in the work email’s black hole. You can simply click on Drives and Docs from the dashboard, and you and your team can work together remotely. There is My Drive for you, and Shared Drives for you and your colleagues. If you have a proposal that you and your team are working on, you can log into Drives, and your entire team can make changes in real-time. It is a huge time saver when it comes to editing team projects. This is also convenient for memos and announcements. You can send the memo on docs and drives. You know without a shadow of a doubt that there are no strange memes or cat videos. That drive is specifically for your work project. Say goodbye to the days of ordering take-out, and pulling all-nighters at the office. G Suites has this thing handled.
Attend meetings from anywhere.
Have you ever attended a team meeting that you felt should have been an email? Sitting in endless meetings is one of the biggest time wasters for your business. With apps like Google Hangouts and Google Meet, you can s